West Virginia group home progress note requirements
West Virginia’s provider manual says documentation must be completed on a Direct-Support Service Log (WV-BMS-IDD-7). Of the fifty-one jurisdictions we checked it is the only one that requires a named form rather than leaving the page to you. This reproduces it, and the four questions below are the state’s own words. Their form is used when something out of the ordinary happens; we write one every shift, so you would be documenting more than the state asks, not less.
What the rule says
W. Va. Bureau for Medical Services Provider Manual, Chapter 513, Intellectual and Developmental Disabilities Waiver (IDDW), Section 513.17.2.3 (Licensed Group Home Person-Centered Support) and Section 513.4 (Records) — Chapter 513 Intellectual and Developmental Disabilities Waiver (IDDW)
“The Direct-Support Service Log must include the following items”
What it asks a note to show
- Name of the member
- Month/Day/Year of service
- Service Code (including modifier to indicate staff-to-member ratio)
- Start time
- Stop time
- Total time spent
- Indication (Y/N) of whether training was provided
- Transportation Log including beginning location (from), end location (to) and total number of miles for the trip
- Signature of the staff member
- Task analysis must also be completed if training was provided
- Direct-Support Progress Note must be completed when unusual or unforeseen circumstances (behavioral, medical, social, habilitation or other) call for additional information
Checked against the source document on 14 October 2026. This is a summary to help you find the rule, not legal advice; your licensing specialist reads the rule itself.
New to writing these? How to write a DSP shift note covers what the rules we have read ask of every note.
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Direct Support Progress Note
Alex was observed asleep and resting comfortably at the start of the shift. Staff supported Alex in completing his morning routine with verbal prompts. Alex chose to walk to the corner shop, where he paid for his own item. There were no problems or concerns during shift.
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